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Facilities Space Planner

Facilities Space Planner

Job ID 
Einstein/Resnick - Bronx
Posting Date 
Employee Classification 
Position Type 
Regular Full-Time

More information about this job


Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.


The Facilities Space Planner will be required to develop, implement and maintain a strategic space information system that assures accurate physical space utilization and inventory and serve as the primary resource for all technical problems and questions regarding to the management and analyses of data used in capital and space planning.  The position will also be responsible for designing and ensuring projects are completed timely and within compliance of building codes as well as developing specifications for procurement of furniture, fixtures and equipment.  


  • Manages, maintains and updates a computer aided design database system to facilitate and expedite the usability, accuracy, integrity and availability of data for campus planning and space utilization purposes.
  • Coordinates the development of space inventory data, manages information to analyze current space and campus planning. May recommend integration into master plan, strategic plan and facilities planning issues;
  • Manages data and construction documents including campus space standards, drawings, specifications, campus maps, NYC Building permit records and correspondence. Assists with the review of designs prepared by others;
  • Performs needs assessments for determining actual facilities, land use and space characteristics; develops space recommendations and solutions to unique project planning, engineering and administrative issues, as needed.
  • Periodically reviews projects to ensure availability of space and accurate inventory; conducts audits to determine space needs and priorities for required changes to allow work to progress;
  • Respond to various requests for reports, designs and documentation to assist the College in short and long range planning;
  • Assists in the development and dissemination of space standards and space management guidelines, policies and procedures. Develops and maintains procedures for reporting space changes and implements updates as necessary.
  • Establishes, cultivates and maintains effective working relationships with various internal and external constituencies. May represent the department on various internal and external committees as necessary and appropriate. 
  • Provides design services to clients including preparing and presenting designs through a presentation board; managing the signage program, and managing the maintain inventory of furniture, fixtures and equipment and/or ma drawings; and manages
  • Provides expediting services in order to efficiently and effectively obtain building permits, building plan approvals and other documents or permits to complete engineering and constructions projects in New York City
  • Responsible for understanding and adherence to all applicable facilities and space related federal, state and municipal regulations;
  • Perform other duties as assigned.


Bachelor’s Degree in Computer Science; Architecture or Engineering
5+ years’ experience in space planning and design management of buildings;

Demonstrated knowledge, skill and ability to manage computed based facilities and space management systems including AutoCAD, INSITE, Visual FM, INSITE Net FM, RRAS.
In-depth knowledge of Microsoft Office (including Project, Excel, PowerPoint, and Word) and demonstrated ability to create a Powerpoint presentation;
Thorough knowledge of the principles, practices and methods of Space management;
Strong organizational and time management skills including the ability to meet deadlines and work under pressure;
Excellent interpersonal and communication skills including the ability to work effectively with vendors, staff and clients at all levels;
Basic knowledge of building codes; ability to inspect and determine the adaptability and cost of renovation of existing structures; knowledge of federal, state and municipal regulations and statutes;
Demonstrated ability to read blueprints, create conceptual plans employing knowledge of laboratory and office design, perform field verifications, and apply Building Code guidelines where applicable.