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Senior Secretary VI

Senior Secretary VI

Job ID 
Einstein/Resnick - Bronx
Posting Date 
Employee Classification 
1199 Union
Office of Admissions
Position Type 
Regular Full-Time

More information about this job


Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.



Duties include:

  • Completion of all applications received by the Office of Admissions, as follows:
    • Starting in July (through December) enter secondary applications on the AP
    • Peruse Secondaries for Alumni and Faculty status and confirm status with the Alumni Office and the Faculty Office
    • Peruse Secondaries for MSTP candidates who request PhD consideration
    •  Peruse Secondaries for Einstein Pipeline Program alumni
    • Peruse Secondaries for omitted questions or, in the case of an international student, check to be sure that a copy of the passport has been downloaded
    •  Check that letters of recommendation meet the requirements
  • Answer phone inquiries and emails from applicants
  • Send withdrawal confirmations as they arrive
  • Starting in December, send rejection notices to preliminary rejects; starting in February, send rejection notices to applicants who were interviewed
  • From April on, check multiple acceptances for accepted and wait-listed applicants
  • In July, organize “slide show” of incoming students
  • In June, assist with the preparation of “information folders” for applicants who will be invited for interview
  • Open mail



  • High School Diploma and 2-4 years of administrative experience are required. Equivalent combination of education and experience will also be considered;