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Grants Administrator

Grants Administrator

Job ID 
Einstein/Resnick - Bronx
Posting Date 
Employee Classification 
Position Type 
Regular Full-Time

More information about this job


Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve. 


The Grants Administrator is responsible for the preparation, submission, pre-award and post-award management of extramural grants for the department of Anatomy.


  • Responsible for working with faculty and students to prepare research grants and fellowship applications to the NIH, other federal and state agencies, public and private organizations and foundations;
  • Responsible for directing grant approvals through the system and subsequent electronic transmissions and manual submissions to grant-awarding agencies;
  • Monitors and disseminates information concerning guidelines and regulations for grant applications including eligibility, use of human subjects, animals, changes in forms, etc.;
  • Responsible for effort reporting through the electronic system to assure accuracy and proper distribution of funds and effort and the training of PIs in the use of the system to certify their individual effort;
  • Compiles and maintains detailed reports on active and pending grants;
  • Supervises grant logging system to assure capture of necessary data for faculty salary projections and pending grant information including Montefiore clinical pathologist’s salary inter-charges;
  • Prepares changes of effort and funding documentation/requests.
  • Prepare monthly statements for Principal Investigators, as well as Department Chair and Administrator, for each Anatomy grant and fund.
  • Assist the administrator of the Department of Anatomy with grant application processing.
  • Initiate and process Finance forms including, but not limited to, cost transfers, rebudgetting letters, labor redistributions, check requests
  • Work in conjunction with the University's Department of Research Finance to set up and close out grants so that they can be reported to funding agencies.


BA/BS in business administration or other related field is required.
Minimum 3-5 years prior related experience in the pre- and/or post award function.
Experience in grant and contract financial management in a research environment is strongly preferred.
Knowledge of OBIEE System and College financial systems would be a plus.