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Director of Special Events

Director of Special Events

Job ID 
2017-10794
Campus 
Bronx
Posting Date 
2/14/2018
Employee Classification 
Exempt
Department 
Institutional Advancement
Position Type 
Regular Full-Time

More information about this job

ABOUT US

Montefiore Einstein has created incredible synergy around new bench-to-bedside discoveries that draw on the strengths of both institutions – premier educational opportunities, cutting-edge research, and science-driven clinical services. While there’s great promise in the combined force of Montefiore Einstein, the integration of two complex institutions requires thoughtful planning and tremendous leadership, particularly as it relates to philanthropy. To capitalize on the opportunity that the integrated system presents, the Montefiore and Einstein development teams were integrated into one office in August 2016.

 

Since coming together, the Montefiore Einstein Office of Development, led by Rachelle Sanders, Vice President and Chief Development Officer, has doubled the number of full-time frontline fundraisers on the ground, re-engaged donors who have lapsed during the transition, and elevated the system-wide conversation about philanthropy through a strategic planning for development process led by executive, trustee, and campus leaders. With a strategic plan for development in hand, Montefiore Einstein has the roadmap and leadership investment to guide and focus fundraising activity over the next several years. By demonstrating what it means to give back and inspiring others to do the same, Montefiore Einstein will aspire to reach its overarching vision of becoming a leading philanthropic institution that attracts transformational support locally and beyond the New York City region.

 

Watch Montefiore Einstein celebrate the system’s shared vision of transforming health and science for all, and honor Ruth Gottesman, EdD, Einstein Board Member and Development Committee Member, and Ira Millstein, Esq., Einstein Board Member, at the 2017 Gala for Montefiore Einstein.

 

Envisioning Our Future

 

Montefiore Einstein’s bold, expansive vision for philanthropy is supported by a set of values which will serve as a compass for the Office of Development and internal stakeholders across the system:

 

  • Leadership. We have the vision to set a new standard for philanthropy at Montefiore Einstein.
  • Collaboration. We listen to our stakeholders, leverage resources, and build lasting partnerships.
  • Integrity. We are thoughtful, transparent, and accountable in every aspect of our work.
  • Expertise. We take a donor-centric approach to fundraising based on our deep sector knowledge.
  • Grit. We have the strength of character to be flexible and responsive to emerging needs and issues.

 

To meet our vision, we plan to strengthen our operation and introduce new approaches to our work that will reinforce our values and create lasting change. Specifically, we plan to focus on five objectives:

  1. Create meaningful opportunities for trustees, executive leaders, campus leaders, faculty, and staff across the Montefiore Einstein system to engage in fundraising planning, strategy, and activity.
  2. Develop the Montefiore and Einstein Boards of Trustees to advance philanthropic outcomes.
  3. Confirm a set of funding priorities that drive growth and translate into a compelling case for support.
  4. Set ambitious, yet achievable revenue targets that are responsive to system needs and opportunities.
  5. Expand the Montefiore Einstein Office of Development to increase return on philanthropic dollars.

POSITION RESPONSIBILITIES

Reporting to the Senior Director of Special Events, the Director of Special Events will be a member of a six-person team that produces all aspects of fundraising, stewardship, alumni and cultivation events for the Office of Development.  Events are designed to engage donors and prospects with the goal of raising critical funding for Montefiore and Einstein.  S/he will be responsible in collaboration with fundraising and lay leadership to strategically plan, implement and execute a full roster of annual events. 

 

The Director of Special Events will oversee a broad portfolio of events with managing responsibilities as follows; 

 

  • Work closely and collaborate with the appropriate development staff, Principal and Major gift officers, Montefiore & Einstein faculty, administration and volunteers to help create stellar fundraising and cultivation events that will support a myriad of programs and initiatives for Montefiore Einstein.
  • Plan and strategically coordinate special events from inception to completion that include but not limited to gala dinners, lectures and panel discussions, golf outings, fundraisers, Board events/or other major donors; cultivation events at homes or outside venues; and regional educational and social programs.
  • Fiscal responsibility for executing contracts, processing invoices, managing and reconciling expense budgets with the ability to generate accurate financial reports reflecting revenue and expenses.
  • Oversee design and production of events including conceptualization, vendor procurement and management, staffing, data and rsvp management, venue scouting, invitation and menu creation, planning timeline, sourcing of materials and other areas as applicable to the event.
  • Plan and manage on-site logistics; responsible for positive guest experience overseeing catering, run-of-show, working with audio visual to ensure accurate programing and directing live program/speakers as well as event volunteers and staff.
  • Collaborate with and direct internal and external partners such as PR, communications, graphic designers, printers and mail-houses in preparation of print related event collateral and communications. Adhering to strict timelines to meet deadlines with a strong attention to detail.
  • Design events and experiences that maximize outreach to current donors and gain new donors for event participation. Leverage, develop and evolve our current philanthropic initiatives with a focus on sponsorships and management of high level volunteers.

QUALIFICATIONS

The Director of Special Events will bring a minimum of 8-10 years’ experience in event management, preferably in a medical and/non-profit environment and will present the following qualities:

  • Highly motivated self-starter who is engaging, resilient and resourceful with the ability to work independently, as well as part of a team.
  • Excellent ability to set priorities, plan long-term, manage multiple projects simultaneously and perform in a fast paced environment to meet deadlines.
  • Must be detail oriented with a methodical approach to work.
  • Superb analytical thinking skills to be able to assess situations and react appropriately.
  • Superior verbal and written communication skills are required as well as capability to edit and proofread.
  • Understand business implications of decisions and align work with strategic goals.
  • Excel at relationship management, collaborating with colleagues across campuses, encouraging and facilitating open communication.
  • Ability to liaise in a professional manner with all levels of staff, management, donors and external contacts.
  • Willing to work evenings and weekends as events may require.
  • Experience in working with Raiser's Edge or similar database highly desirable
  • Highly skilled at MS Office Suite, with particular attention in Excel