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Secretary Admin Grade VII

Secretary Admin Grade VII

Job ID 
Einstein/Resnick - Bronx
Posting Date 
Employee Classification 
1199 Union
Medicine - Infectious Diseases
Position Type 
Regular Full-Time

More information about this job


Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.


  • Assist in the coordination of the department’s training grants          
    • Grant Application, Tables, Biosketches, relevant material.
    • Appointment and termination forms
    • Tracking of trainees from inception
    • Generate reports for funding agency.
    • Tracking Expenditures
    • Invite Speakers
    • Schedule seminars
    • Schedule quarterly meetings Faculty, Program Director, Trainees
  • Assist with second Year Medical School Course in Microbiology and Infectious Diseases               
    • Request and collate material from preceptors for: Lectures Series, Laboratory Sessions, Case discussion
    • Prepares schedules for the lectures, laboratory sessions and case discussion
    • Arrange transportation for outside lecturers
    • Assign students to room
    • Collect attendance sheets
    • Prepares tests
    • Records student evaluations
    • Prints manuals/materials for faculty
  • Assist with processing of volunteer applications as well as assist with general on-boarding
    • Prepare new hire’s personnel packet
    • Prepare volunteer’s form
    • Prepare Visa forms
    • Offer letter, appendices, visa form, housing requests, lab coats, keys, email address
  • Assist with the ID Website for both Campuses                                                                                   
    • Updates all necessary information
    • Establishes profiles and passwords
    • Inputs policy pages and changes
    • Updates hospital and fellows schedules
    • Program schedules, duty hours, and evaluations on New Innovation Website Montefiore
  • Answer telephones and provides appropriate information to callers, take messages and transfers calls;
  • Screen and route mail and documents; determine which to respond to or which to bring to supervisor's attention based on content of communication and knowledge of departmental programs and activities;
  • Maintains PI’s Information for grants
  • Assist ID Fellows
  • Tend to daily problems as they arise
  • Other related duties


  • High School Diploma and 4+ years of secretarial experience preferred
  • Knowledgable in the use of Microsoft Word and Excel
  • Excellent written and oral communication skills including eye for detail and command of language and grammar
  • Should exude professionalism and positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities