• Contracts Administrator

    Posting Date 2 weeks ago(4/3/2018 10:50 AM)
    Job ID
    Einstein/Resnick - Bronx
    Employee Classification
    Position Type
    Regular Full-Time

    Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


    Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


    Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


    The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.


    • Oversee the operations pertaining to the freezer program: stocking, dispensing, billing, and other functions as required.
    • Oversee the operations pertaining to the alcohol program: stocking, dispensing, billing, and other functions as required.
    • Working independently facilitates the procurement of supplies, services, and equipment which includes negotiating: contractual terms, cost savings, cost avoidance, and other related duties.
    • Attend meetings to establish supplies, services and equipment that are needed by the Investigators, Researches, Lab managers, and other users.
    • Establish contractual relationships with vendors for supplies and equipment to drive cost savings.
    • Establish & maintain relationships with the inside, lead and regional representatives for new & preferred vendors.
    • Process purchase orders and monitor contracts related to scientific acquisitions.
    • Provide customer service to internal Einstein community and external vendor customers by expediting purchasing processes, and problem solving issues.
    • Monitor vendor performance via reports and compliance documentation.
    • Maintain a comprehensive suitable bidders list. Establish and maintain vendor bid and performance history reports.
    • Interface with Procurement Services staff to create timelines for procurement, draft bids and proposals, and ensures timely delivery of goods and services via our e-commerce platform.


    Bachelor's Degree and 1 - 3 years of related experience is preferred.

    • Speaks clearly and expresses self well in one-on-one conversations and groups;
    • Develops effective written communications and uses them appropriately;
    • Interacts and proactively shares information with internal and external contacts where appropriate;
    • Develops effective relationships with peers, students and employees;
    • Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion;
    • Identifies, defines and analyzes information and situations before recommending a course of action;
    • Effectively manages own time and resources;
    • Seeks to apply technology and innovation to improve efficiency and solve problems.
    • Must be able to lift up to 25lbs.
    • Dependable, able to work independently, respectful, even tempered, assertive, in-depth knowledgeable of Excel, willingness to learn newtechnologies, punctual, technologically savvy


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