• Assistant Administrator

    Posting Date 4 weeks ago(4 weeks ago)
    Job ID
    Einstein/Resnick - Bronx
    Employee Classification
    Medicine - Cardiology
    Position Type
    Regular Full-Time

    Founded in 1955, the Albert Einstein College of Medicine(Einstein) is one of the nation's premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 3Ph.D. students, 106 MD/Ph.D students and 275 postdoctoral fellows.


    Einstein's major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty's consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer reviewed grants from the National Institutes of Health (NIH).


    Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the-art "hospital without beds", a skilled nursing facility, school of nursing, home health agency, and the state's first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein's clinical faculty and training Einstein's medical students, over 1,300 residents, 420 allied health students and 1600 nursing students annually.


    The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills and personal and professional experience have prepared them to contribute to our commitment to diversity and excellence and the communities we serve.


    The Department of Medicine is seeking an Assistant Administrator who will have the responsibility for the preparation of grants and grant submissions, pre-award and post award management of Extramural grants for the department of Medicine Divisions of  Cardiology, Pulmonary and Allergy.  In addition, maintain the  Chair's calendar, files and a  wide range of administrative  related tasks while working independently with little or no supervision. This position will also assist with events, budget management and all other tasks assigned.


    • Responsible for working with faculty and students to prepare research grants and fellowship applications to the NIH, other federal and state agencies, public and private organizations and foundations. 
    • Responsible for directing grant approvals through the system and subsequent electronic transmissions and manual submissions to grant-awarding agencies. 
    • Responsible for effort reporting and training the PI in the use of the system to certify their effort.  Audit all grants in the OBIEE system to determine accuracy and monitor spending activities. 
    • Work with Divisional Administrator to assure customer service and smooth flow of financial data and information. 
    • Maintain Chair's Calendar
    • Other duties as assigned


    • Bachelor's Degree or equivalent combination of education and related work experience; 3-5 years’ experience. 
    • Experience in grant and contract financial management in a research environment is preferred. 
    • Must possess strong customer service, communication and organizational skills, be flexible, proactive, resourceful and efficient.
    • A high level of professionalism and confidentiality is crucial to this role.
    • Must demonstrate good judgment, initiative and attention detail.  Must be conscientious and claim ownership of all work; track items longitudinally. 
    • Excellent calendar management skills required. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Preferred.


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