• Administrative Assistant I

    Posting Date 1 week ago(7/9/2018 12:13 PM)
    Job ID
    2018-11116
    Campus
    Einstein/Resnick - Bronx
    Employee Classification
    1199 Union
    Department
    Falk Recreational Center
    Position Type
    Regular Part-Time
  • ABOUT US

    Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.

     

    Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).

     

    Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.

     

    The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.

     

    Position

    The Administrative Assistant I provides administrative support to a department or individual as required.

    POSITION RESPONSIBILITIES

     

    • Must fulfill duties of all previous grades;
    • Answer telephones and provides appropriate information to callers, take messages and transfers calls; schedule appointments and meetings and maintain calendars;
    • Assist in coordination of conferences and special events. Activities may include preparing the agenda, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments, as needed;
    • Prepare routine correspondence as directed;
    • Assist with databases and information related to budgets
    • Prepare data for general reports with thorough instructions, e.g., purchases and other reports as required
    • May utilize computer based programs to prepare, submit and track requisitions, check requests, reimbursement forms, work orders, etc.;
    • Reads and routes all mail; Maintain general files;
    • Take meeting minutes and notes;
    • Order supplies as needed;
    • Perform other related duties as assigned.

    The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

     

    QUALIFICATIONS

    • High School Diploma and at least 2 years of administrative support experience is required. Equivalent combination of education and experience will also be considered.

    Skills and Competencies

     

    • Must possess working knowledge of Microsoft Word, Outlook and Excel. May use other web based programs as assigned;
    • Must demonstrate good judgment, initiative and attention to detail;
    • Ability to check applicable policies and procedures.

     

    Scope of Responsibility

    • Deals directly with individuals and groups, both internal and external to the College, ability to check the applicability of matters requiring knowledge of policy.

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