• Senior Academic Appointments Representative

    Posting Date 1 month ago(7/17/2018 9:33 AM)
    Job ID
    Einstein/Resnick - Bronx
    Employee Classification
    Academic Appointments
    Position Type
    Regular Full-Time

    Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


    Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


    Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


    The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.


    Reporting to the Manager of the Office of Academic Appointments, the Senior Academic Appointments Representative provides support and maintenance of the faculty records database.  This individual will serve as the subject matter expert for this system ensuring data integrity, testing, report writing and analyzing data flow for process improvement opportunities.  The Senior Academic Appointment Representative will coordinate the processing of  all aspects of faculty appointments, promotions, tenure, as well as research fellow, research trainee and visiting scientist appointments.  

    • Supports the faculty records system and its processes ensuring data integrity, accuracy and confidentiality;
    • Coordinate with vendor, administrators and management to ensure faculty records system is effectively implemented and consistent with agreed upon goals;
    • Responsible for the accurate processing of all appointments, changes in status, reappointments, including verification of funding status. Coordinate with faculty and departmental administrators to ensure supporting documentation is received timely;
    • Analyze, research and resolves issues associated with data management processes;
    • Collaborate with Human Resources to ensure data integration of Banner with the faculty records system;
    • Assist with reviewing, testing and implementation of any upgrades or  approved system improvements;
    • Responsible for creating and generating reports required for regulatory, accreditation and administrative purposes;
    • Develop user procedures, guidelines and documentation.  Train users on electronic processing of appointment and promotions.
    • Recommend process improvements and innovative solutions in order to streamline data flow and maximize technology.
    • Respond to requests from outside hospitals for verification of appointments and prepare letters addressing credential verification. Responsible for requesting and obtaining malpractice information from third party.
    • Responsible for the content and maintenance of the Office of Academic Appointments webpage.
    • Assist the Manager with the college’s activities on the Committee on Appointments & Promotion.
    • In the manager’s absence, will serve as a deputy to the Office of Academic Appointments
    • Perform other duties as assigned


    • Qualifications:

      • Bachelor’s Degree in Human Resources, Technology or related field or equivalent combination of education and related work experience.  Minimum 2-4 years of related experience. Experience within Human Resources or a higher educational institution is preferred.

      Skills and Competencies

      • Demonstrated commitment and ability to integrate continuous review and improvement to processes to meet the goals of the organization and deliver excellent and responsive client service;
      • Advanced proficiency in database applications;
      • Strong analytical and attention to detail is required;
      • Must possess strong customer service, communication and organizational skills.
      • Excellent interpersonal and communication skills;
      • Model a positive attitude and takes initiative as a self-starter.


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