• Grants Administrator

    Posting Date 3 months ago(8/14/2018 4:34 PM)
    Job ID
    Einstein/Resnick - Bronx
    Employee Classification
    Anatomy & Structural Biology
    Position Type
    Regular Full-Time

    • Assist PIs with all post-award management, monitoring and reporting responsibilities for grants such as U54, P01, R01, R21, F31, F32, K12 and DODs.
    • Utilize Cayuse database to submit NIH federal grants and other OPAS materials. 
    • Utilize other databases to submit non-federal grants, such as proposal CENTRAL, Grants@ heart, CDMRP.org etc. 
    • Assist with preparation and processing re-budgeting to match with Notice of Awards. 
    • Assist with preparation and processing of revised budgets in order to obtain internal index number.    
    • Electronically file all Notice of Awards.
    • Work with PIs and project sponsors to ensure compliance and process all JIT requests, supplemental materials, and other requested documents.  
    • Prepare budgets and manage all aspects of subcontracts with external institutions. 
    • Assist PIs and process all Anatomy’s annual progress reports and close-out reports via eRA commons.
    • Assist PIs with eRA Commons system in the role of PI and ASST and initiate the progress report process.  
    • Assist PIs with other support page preparation requirements in order to comply with NIH regulations
    • Ensure that all aspects of the internal processes are met. 
    • Assist PIs with PMCID requirements via My NCBI.
    • Assist chair with his EndNote database to be utilized for progress reports.  
    • Collaborate with PPG Project Leaders and Core Directors on PPG financial matters
    • Prepare and process salary source transactions (ePAF) and other budget modifications (LRDs) for designated PIs and their lab members.
    • Monitor and reconcile budgets to ensure general compliance and that they are not over spent for designated PIs.
    • Review and verify effort certification for designated PIs and their lab members.
    • Furnish designated PIs regularly with grant expenditure reports. 
    • Handle all grant related matters, take action, and monitor them through conclusion.
    • Perform other tasks as assigned.
    • Back-up to Department Administrator during vacation/personal time off and handle unforeseen matters.


    BETTR PROGRAM Administrator, (Dr. Dianne Cox, PI)

    • Support the day-to-day financial operation of the BETTR program.
    • Prepare budgets and manage all aspects of the subcontracts with Hostos and Lehman College.
    • Prepare and process K12 re-budget to match with Notices of Award. 
    • Process statement of appointment/re-appointments and termination via X-train for all scholars. 
    • Process travel requests and reimbursements for all K12 members.
    • Monitor and reconcile K12 budget.
    • Liaison with other departmental administrator and provide them with updated K12 information
    • Assist Dr. Cox with progress report by completing data tables, Scholar’s summary reports.
    • Process RPPR, and liaison with NIH to ensure general compliance. 


    • BA/BS in business administration or other related field is required.
    • Minimum 3-5 years prior related experience in the pre- and/or post award function.
    • Experience in grant and contract financial management in a research environment is strongly preferred.

    Skills and Competencies

    • In-depth knowledge of financial management principles and practices. Demonstrated competence in independent management of a large number of accounts with differing project periods. Demonstrates broad understanding of principles of financial management necessary to ensure the appropriate stewardship of university resources.
    • Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to department management.
    • Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational abilities required.
    • Demonstrated ability to balance workload for a number of Principal Investigators with different kinds of grants and contracts.
    • Proficient in Microsoft Office and windows-based computer system required.
    • Adept at learning new software programs.


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