• Grants Administrator

    Posting Date 3 weeks ago(7/25/2018 5:16 PM)
    Job ID
    Einstein/Resnick - Bronx
    Employee Classification
    Medicine - Endocrinology
    Position Type
    Regular Full-Time

    The Department of Medicine- Endocrinology & Geriatrics is seeking a full-time Grants Administrator for pre- and post-award grants management in support of a high volume of grants generated by full-time faculty in both Divisions.  This position will also provide input and assistance in process improvements for grants management in the Division.


    • Manage all pre-award functions for the Divisions of Endocrinology and Geriatrics.
    • Responsible for the organization and submission of all grant applications.  In consultation with the PI, will develop budgets, budget justifications, and prepare proposal packages for submission.
    • Monitor all subcontracts from inception to final payment.
    • Administer NIH Training Grant (T32); prepare and submit appointment and termination paperwork on XTrain. Monitor and reconcile trainee expenditures for eligibility and allocability. 
    • Serve as a liaison between NIH T32 grants specialist, PI, Graduate Office, and Finance Office to meet T32 requirements.
    • Advise Principal Investigators on federal, agency, and foundation guidelines and policy changes pertaining to grant applications.  Advises faculty of funding opportunities
    • Meet  with PIs to review their grants portfolio and discuss upcoming grant submissions.
    • Keep track of grant deadlines and progress report due dates.
    • Maintain an electronic database of submitted and funded grants for both Divisions.
    • Prepare monthly summary report of grant submissions and outcomes to Administrator.
    • Maintain a database of all active CCI human research protocols and all Animal Institute protocols.
    • Update and maintain faculty biosketches and other support information.  Assist faculty with overall formatting of proposal for submission to agency.

    • Provide budgetary and grant related information to Research Finance and other departments as needed. 
    • Assist Administrator with post-award functions. 

    • Supervise support staff in the absence of the Administrator.



    • Bachelor's Degree in business, finance or other related field is required
    • 2-3 years of experience working with grant budgets and applications- specifically with NIH grants.
    • Pre-award and post-award budgeting experience, including strong grant accounting experience.
    • Working knowledge of NIH grant policies and guidelines.  Knowledge of XTRAIN is preferred.
    • Superior computer skills are essential, including proficiency in Microsoft Office.
    • Strong oral and written communications skills; ability to work with staff and faculty at all levels.
    • Excellent organizational skills and ability to work independently with minimal supervision. 


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