• Grants Administrator

    Posting Date 5 months ago(10/24/2018 2:01 PM)
    Job ID
    Employee Classification
    Position Type
    Regular Full-Time

    Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


    Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


    Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


    The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.


    The Grant Administrator will assist the Departmental Administrator in expediting tasks including but not limited to personnel, budgetary, operational, and financial aspects.


    Duties will include:

    • Participate in the grant application process by providing budget estimates, staffing information, biosketches, publications, etc in a timely and accurate fashion.
    • Independently and proactively forecast and manage accounts; provide post-award financial management of grants and contracts, including on-going tracking of actual & projected expenditures.
    • Prepare financial reports for grant and contract expenditures. Develop forecasts and scenarios to ensure optimal use of funds.
    • Assist in the preparation of the annual budget and reports. Update all departmental accounts on a monthly basis.
    • Audit all payroll transactions related to the above activities by comparing Effort Reporting with the departmental internal records to ensure expenses are properly calculated in all funds. Assist in the completion of departmental effort reports.
    • Prepare and review ePAFs, position requisitions and Faculty/Postdoctoral Appointments. Complete labor redistributions as necessary.

    Skills and Competencies:

    • Familiarity with financial management principles and practices. Ability to organize a large number of accounts with differing project periods.
    • Demonstrates ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to Principal Investigators and Departmental Chair.
    • Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational abilities required.
    • Demonstrated ability to balance priorities.
    • Proficient in Microsoft Office and windows-based computer system required.
    • Adept at learning new software programs.
    • Ability to work with non-exempt and exempt staff and help them reach their maximum productivity.


    Education and Experience:

    • A BA/BS in business administration or other related field is required.
    • Minimum 2-3 years prior related experience.
    • Experience in grant and contract financial management in a research environment is strongly preferred.


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