Senior Grant Specialist

• Serve as primary contact for users of the Einstein College of Medicine Cayuse 424 & SP Grant Application Resource.
• Oversee the deadline-sensitive electronic submission of competitive grant applications (~500/yr) for all researchers at Einstein College of Medicine and Montefiore Medical Center. This includes defining and ensuring appropriate approvals are included before submission.
• Function as help desk support where administrators, secretarial staff and faculty can receive technical support for the Cayuse system and find answers to eRA questions. Answer OGS inquiries and direct caller to other OGS staff if necessary.
• Assist investigators and administrators to review budget to ensure accuracy and compliance in conjunction with research regulations and internal policies and procedures and approves these via the Cayuse system or other mechanism(s), as necessary.
• Review and analyze Cayuse Supplemental Form for pertinent information not captured in the Cayuse system, which may include collaborating with multiple research offices at Einstein and Montefiore (OHRA, IACUC, OCT).
• Ensure proposals are compliant with sponsor increasing regulations. For example, NIH Data Management and Sharing Policy, new Other Support Page requirements, etc.
• Verify employment status and salary of the applicant(s) via OBIEE and other mechanisms and ensures accuracy of proposed efforts and current NIH salary cap for PI and key personnel.
• Identify and coordinate all cost share requests, including requests to apply the NIH salary cap to non-NIH proposals.
• Review indirect cost reduction/waiver and no salary support requests for internal approvals.
• Review and approve budget revisions for continuation applications.
• Review and approve No Cost Extension (NCE).
• Review Letter of Intent (LOI) and Statement of Work (SOW).
• Review Collaboration Letter and prepare letters for signature.
• Review sub-award and consortium budget for accuracy and compliance.
• Review Face page to ensure budget amendment and compliance with other regulatory issues and process for signature.
• Help investigators and administrators with other pre-award submission (OPAS) maintained within Cayuse.
• Coordinate progress report additional materials (PRAM), Just-in-Time materials through electronic application submission portals (eRA Commons, Fast Lane), other federal and non-federal portals or other electronic methods, and communicates with the sponsors to resolve issues.
• Review non-Federal Project Progress Report and submits via sponsor portal.
• Coordinate with Research Finance for all carryover requests.
• Assist investigators, administrators, OGS colleagues and the Director on any other issues regarding application development and submission as required in a timely and efficient manner.

Albert Einstein College of Medicine offers flexible work schedules and a hybrid remote work arrangements for our professional and administrative staff with supervisory approval. The incumbent for this position is eligible for consideration and applicants should inquire.

• A bachelor’s degree is required, though a major or significant coursework in business, accounting, or finance is preferred
• Five-year experience in sponsored projects administration dealing with budget preparation and review is required, though over seven-year experience is preferred
• A person with experience in pre-award experience reviewing approximately 500 proposals per year.
• High competence in mathematical skills, Federal financial compliance and research regulations are required.
• Strong all-around understanding of working with Cayuse 424 and Cayuse SP for grant application routing, review and approval or other proposal system to system software.

Grant application review to ensure compliance with all regulations, policies and procedures, and approval. S/he will assist in all pre-award activities in the OGS including but not limited to review of Letters of Intent, Statements of Work, Collaboration Letters, sub-awards or consortium agreements and the preparation of Face Pages, Progress Reports, Progress Report Additional Materials and submission of Other Pre-award materials, Just-in-Time materials using Cayuse, eRA Commons and other electronic mechanisms.