Senior Study Coordinator

POSITION RESPONSIBILITIES 

·                     Implement study protocols for acquisition of hospital and death records for participants of a large cohort study including: 

·                     Obtain data from participants and next of kin 

·                     Develop processes for facilitating the receipt of relevant study materials and collection of study   

  Data from participants and informants 

·                     Develop and implement methods to track and follow-up with study participants 

·                     Investigate validity and completeness of reported hospitalizations and deaths 

·                     Develop systems for death investigations including development of scripts to obtain information for participants reported deceased by informants,  

·                     Ensure the conduct of relevant study questionnaires for reported hospitalizations and deaths, 

·                     Establish communications with relevant hospitals and agencies, i.e. DOH, NDI, to confirm reported deaths and obtain copies of death certificates, where applicable. 

·                     Maintain communications with data coordinating center for submission of required documentation to confirm participant hospitalizations and deaths 

·                     Integrate local systems for death investigations with local hospitals and agencies to obtain more quantitative data sets 

·                     Work with electronic health information systems such as Bronx RHIO and Healthix to conduct searches for reported hospitalizations and deaths.  

·                     Collaborate with the central coordinating center to develop systems to align local systems for death investigations with study wide searches using the Nation death index 

·                     Attend and represent local field center on local and on national committees to report on local procedures for death investigations and progress 

·                     Create and manage spreadsheets to track local efforts to obtain information for participants who are lost-to-follow up and/or reported deceased 

·                     Develop systems for confirming hospitalizations and deaths reported outside of the country during annual follow up contacts 

·                     Provide incentive to participants for self-reported hospitalizations outside of the annual follow-up period and to informants for providing further information for reported deaths that result in the acquisition of a death certificate. 

Additional responsibilities 

·                     Provide Technical Back up as needed 

·                     Transmission of Data to reading center, uploading, and downloading equipment and documents. 

·                     Troubleshoot software issues to facilitate transmission of study data. 

·                     Train new team members in the area of concentration  

·                     Enters and maintains data in several databases, prepares routine and ad hoc reports for local and study wide meetings 

·                     Perform quality control procedures to ensure accurate and completeness of study data reported for hospitalizations and deaths 

·                     Reviews data in various systems for quality assurance before reports are distributed to senior staff for review, prior to submission to Center. 

·                     Assist MPI’s with IRB approval issues, consenting, and preparation of data files reporting/progress report. 

·                     Assist with communications to the HCHS-SOL Steering Committee and other activities 

                      Assist in supervision of Admin Assistant

·                     Perform other duties as assigned.