- Provide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)
- Manages information and communication to internal and external stakeholders
- Maintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.
- Coordinate conferences, committees, seminars, and special events
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Greet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.
- Prepare/gather input for meeting materials; set up and maintain complex files for the Dean’s Office.
- Prepare and disseminate information for Einstein/Montefiore board meetings.
- Oversee the distribution of annual meeting schedule for divisions
- Manage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines.
- Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.
- Oversee Kronos timekeeping system to approve time for department staff
- Assist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as required
- Other tasks as assigned
*This role is in person-not remote.*
