GENERAL DUTIES
- Provide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendars
- Provide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.
- Answering phone, sorting mail, filing
- Organize and execute all the division’s social events
- Create and maintain the ID attending hospital schedule
- Enter and maintain the hospital schedules in Qgenda
- Processing check requests and travel reimbursement forms and additional miscellaneous forms,
- Order office supplies as needed
- Assists with coordinating the interview process for the fellowship program
- Collects faculty dues
- Coordinate and schedule faculty recruits
- Organize the grand rounds schedule
- East campus manager for Qgenda - including maintaining accuracy in lieu of changes, activating new faculty, and terminating departed faculty
- Download monthly productivity reports for East Campus faculty and email to faculty each month (access will be granted for this)
- Prepare paperwork to establish clinical trials funds
- Assist with reconciliation of payments from clinical trials to MMC (access will be requested for SAP FIMM)
- Assist with coordinating efforts for onboarding new East campus faculty (in collaboration with Clinical Administrator
- Additional responsibilities as assigned
TRAINING GRANT COORDINATOR
- Assists with preparation of Grant Application, Tables, Biosketches, relevant material.
- Creates Appointment and termination forms
- Tracking of trainees from inception to completion
- Generate reports for funding agency as needed
- Tracking grant Expenditures
- Coordinate guest Speakers (travel, reimbursement, scheduling)
- Schedule training seminars
- Schedule quarterly meetings
- Additional responsibilities as assigned
MEDICAL SCHOOL COURSE COORDINATOR
- Request and collate material from preceptors for:
- Lectures Series, Laboratory Sessions, Case discussion
- Prepares schedules for the lectures, laboratory sessions and case discussion Arrange transportation for outside lecturers
- Assign students to room, Collect attendance sheets, Prepares tests
- Records student evaluations
- Prints manuals/materials for faculty
- Additional responsibilities as assigned
