Travel and Expense Assistant

The Travel & Expense Assistant works closely with Purchasing and Research Finance as well as other internal departments and vendors to properly audit expense reports online for accuracy and compliance with travel and expense policies 

• Review all travel and expense reimbursement requests for proper documentation, receipts and departmental approval via expense management tool Concur and procurement system Jaggaer. 

• Bring all discrepancies to the attention of the appropriate department and assist/advise on necessary corrections that are to be made. 

• Process and approve royalty payments and Requests for Payment in Jaggaer. 

• Process all recurring payments for rent, benefits, and transportation services on a monthly basis. 

• Answer phones and emails regarding inquiries from departments and vendors related to all travel and expense reimbursements. 

• Work closely with the Research Finance department to assure that the appropriate funds are being charged correctly. 

• Perform other duties as assigned 

• High School Diploma and 4+ years of administrative support experience are required. Equivalent 
• Combination of education and experience will also be considered. 

• Must possess strong knowledge of Microsoft Word, Outlook, and Excel. Basic knowledge of PowerPoint. May use other web based programs as assigned; 

• Must demonstrate good judgment, initiative and attention to detail; 

• Must be able to effectively track time and resources to prioritize own work assignments; 

• Must be able to work independently and produce quality work from conception to completion on assigned projects; 

• Must possess strong customer service, communication and organizational skills; 

• Experience in Concur Expense Management Tool is preferred; 

• Must possess high degree of knowledge with College and departmental/ divisional policies, procedures and practices; 

• Uses independent judgment when responding to inquiries.