Assistant Director, Financial Operations

• Responsible for departmental budgets, financial data, reports and analysis.
• Direct and manage administrative staff including financial analysts and secretarial/clerical support personnel;
• Provide reports and information as necessary to support ongoing projects and operations requirements;
• Assign all incoming work requests and review for funding and approvals;
• Supervise the processing of all purchase requisitions for correct project funding and coding;
• Verify vendor/contractor purchase order invoices prior to processing to Accounts Payable;
• Interface and consult with the Director of Finance his management staff on budget & funding issues;
• Interface and consult with the Chief Procurement Officer and his staff with regards to bids, purchases and vendor payment issues;
• Supervise the monthly and quarterly billings for recharge work performed and utilities. Supervise the maintenance of 20 year capital expenditure plan;
• Supervise the generation of routine and ad hoc reports and correspondence as required;
• Interact and coordinate with ITS Department for office computer systems and Engineering’s Work Order Management System;
• Reconcile Engineering’s Work Order Management System with the Finance/Purchasing software.
• Ensure the department is and in accordance with finance and procurement policies and procedures.

Skills and Competencies 

• Ability to manage $100M+ Capital / Operating budget.
• Able to multitask and prioritize tasks based on schedule and importance.
• Leadership skills to direct and supervise a staff of professionals and clericals.
• Interface effectively with both internal departments and outside vendors.
• Computer skills required include MS Excel & Word.
• Influences the behavior of others through effective communication.
• Identifies and cultivates relationships with key constituents across campuses, functions and levels, as well as external contacts.
• Assures that effective controls are developed and maintained to ensure the integrity of the organization.
• Seeks input, meets expectations and maintains communication with the client.
• Recognizes strategic opportunities to enhance University success.

Scope of Responsibility

• Budget responsibilities for approximately 106 person department, building maintenance, renovations, and plant fund (capital) expenditures.
• This encompasses construction and operating budgets for approximately 3 million sq. ft. facility with a $20M operating budget and construction budget of $25 - $100M per year.
• Manage a staff of 7 people including financial analysts & clericals.
• Upgrade departmental computing resources, including hardware & software, as required. Support the department’s goal to deliver a quality job, on budget & on schedule.
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• Bachelors degree in Business Management, Finance or Accounting required, MBA preferred plus;
• 10 years budget management experience, preferably with Facilities Engineering Department or Construction related field and;
• Experienced in office management; including supervising secretarial/clerical employees and financial/budget analysts.